Can I email invoices from my own Gmail or Google Workspace address?
Yes. Connect your Google account once under Settings, granting only permission to send. Send on an invoice then opens a composer with your address as From, the customer's email in To, your office in Cc, the subject and message written and the PDF attached; the email goes through Gmail as you and sits in your Sent folder. Without a connected mailbox a shared relay is used with your business email as the reply address.
How VyaparSetu does it
Raise a tax invoice that looks the way Indian customers expect, send it from your own email, and see it paid.
The standard tax invoice
A framed sheet with logo, name, address, GSTIN, number, date, terms, due date and place of supply; Bill To and Ship To; every line with HSN/SAC, quantity, rate and its CGST/SGST or IGST; total in words; notes, terms; and the HSN/SAC summary — one layout on screen, in print and in the emailed PDF.
Signature, stamp and bank details
Upload the authorised signatory's signature and the firm's stamp once and they are drawn into the signature box of every invoice; the bank account a customer pays into prints under Notes as Bank Details for Payment.
A QR that pays
The invoice carries a QR a customer scans with any UPI app, with the balance due filled in; without a UPI ID it carries the Razorpay payment link instead, and the link is printed beside it.
Sent from your own email
Send Email opens a composer with From as your connected Gmail or Google Workspace address, the customer's email filled in, your office in Cc, the subject and message written, and the PDF attached — the email goes through Google as you and sits in your Sent folder.
WhatsApp, in the same menu
The Send dropdown offers a WhatsApp message with the number, amount and due date, and Share copies a payment link.
The list as Zoho shows it
Every invoice with a status in words — Paid, Overdue by 12 days, Due in 3 days, Partially paid — a payment summary of what is outstanding, due today, overdue and within thirty days, and a split view with the invoice beside the list.
TDS on the invoice
Pick the section — 194J, 194C, 194H, 194I, 194Q, 194A or 194O — and the rate follows; the invoice shows the TDS deducted, the receivable is the amount after it, and GSTR-1 reports the value before it.
Record a payment, or part of one
Cash, UPI, NEFT, RTGS, IMPS, cheque, card or a Razorpay link, matched to the invoice; a part payment leaves the balance due and the status says Partially paid.
Every send remembered
Who an invoice was emailed to, from which address and when is kept on the invoice and in the audit log — the record a customer's accounts team asks for.
Other questions
- How do I reconcile GSTR-2B with my purchase register?
- Which customers owe me money, and how do I chase them without getting my WhatsApp number banned?
- Can it prepare and file GSTR-1 and GSTR-3B for me?
- My GSTR-1 was filed as NIL by mistake but GSTR-3B was paid. What now?
- How do I generate an e-invoice (IRN) and an e-way bill?
- Can I move from Tally or Zoho Books without retyping everything?
- Can the invoice look like the one Zoho prints, with my stamp, signature and a QR to pay?
- How does it handle TDS that my customers deduct, or that I deduct from suppliers?
- How does my chartered accountant review and sign off my books?
- My GSTIN took effect in the middle of the year. What happens to earlier invoices?
- Will I have enough cash next month, and what can I reorder?
- How do I stay within Section 43B(h) for MSME suppliers?
- Can every invoice go into a Google Sheet my CA can open?
- Can I ask questions in Hindi, Tamil or Marathi?